1. Introduction and
Scope
This Privacy Notice
applies to Laura Fergusson Trust Incorporated (Auckland)
(“we,” “us,” or “our”). We are a registered New
Zealand charity (CC29785) dedicated to advocacy, research, and enabling
opportunities for the disability community.
Important Note on Our Identity:
Please be aware that we are a legally
distinct entity from the Laura Fergusson Brain Injury Trust (Canterbury) and
the Laura Fergusson Trust (Wellington). This notice applies solely to our
operations, including:
● Our website: www.laurafergusson.co.nz
● Our advocacy, research funding, and fundraising activities.
● Historical health records retained from our former
rehabilitation services (closed in 2020).
2. The Information We
Collect
We collect personal
information to facilitate our advocacy, manage our facilities, and process
donations. The types of information we collect depend on your interaction with
us:
A. Supporters, Donors,
and Members
● Contact Information:
Name, email address, phone number, and postal address.
● Financial Information: When
you donate, your payment details are processed by secure third-party gateways
(Stripe). We do not store your credit card numbers ourselves. We retain
donation history for tax receipt purposes as required by Inland Revenue.
● Communications:
Records of your correspondence with us and your preferences for receiving our
newsletters (e.g., “Friends & Funders”).
B. Research Participants
● Indirect Collection: We
fund high-level research into disability and rehabilitation. While we generally
receive aggregated or de-identified reports, we may hold de-identified
datasets.
● Future Use: Research data may be
held for future, unspecified scientific purposes to advance the understanding
of disability, subject to ethical approval.
C. Legacy Health
Information (Archived)
● If you were a client of the Laura Fergusson Rehabilitation
Centre and Housing Accommodation (Greenlane) prior to 2020, we retain your
health record solely to comply with the Health (Retention of Health
Information) Regulations 1996. This data is securely archived and is not
used for marketing or advocacy purposes.
3. How We Use Your
Information
We use your personal
information to:
● Process donations and issue tax receipts (a legal requirement).
● Manage your membership and send you updates regarding our
advocacy work (with your consent).
● Comply with New Zealand law, including the Privacy Act 2020
and the Health Information Privacy Code 2020.
4. Digital Data,
Cookies, and Tracking
Our website uses digital
tools to improve functionality and measure our impact.
● Cookies: We use cookies to
ensure our donation forms function correctly and to analyse website traffic.
● Analytics: We use Google
Analytics to understand how visitors engage with our site. This data is
aggregated and does not identify you personally.
● Social Media: We
may use pixels (such as the Meta/Facebook Pixel) to understand the
effectiveness of our advocacy campaigns on social media platforms.
5. Who We Share
Information With
We do not sell
your personal information. However, we use trusted third-party service
providers to support our operations. These providers may process your data on
our behalf:
● Xero: For financial reporting
and invoicing.
● Campaign Monitor / Mailchimp: For
distributing our newsletters.
● Academic Partners: We
may share de-identified or aggregated research data with university partners
(e.g., AUT, University of Otago).
6. International Data
Transfers
While we are based in
New Zealand, the technology platforms we use (listed above) may utilize cloud
servers located overseas.
● By providing us with your information, you acknowledge that it
may be stored in these jurisdictions.
● We ensure these providers are subject to contractual
arrangements or privacy laws that provide safeguards comparable to the New
Zealand Privacy Act 2020.
7. Storage and Retention
● Donation Records:
Retained for 7 years as required by the Tax Administration Act.
● Legacy Health Records:
Retained for a minimum of 10 years from the last encounter, as required by
health regulations.
● Marketing Data:
Retained until you unsubscribe or ask us to remove it.
8. Your Rights
Under the Privacy Act
2020, you have the right to:
● Ask for a copy of
any personal information we hold about you.
● Ask for it to be corrected if
you think it is wrong.
● Opt-out of marketing
communications at any time.
Note for International
Donors (GDPR/UK GDPR): While our primary
audience is New Zealand, we recognize the rights of our international
supporters. If you are based in the EU or UK, we respect your rights to erasure
and data portability, provided these do not conflict with our mandatory
retention obligations under NZ tax or health law.
